A meeting of Dorstone Parish Council was held in Dorstone Front Room on Wednesday July 10th 2019 at 7-30pm
Present; Councillor T Usher, Councillor M Hession Councillor T Arnott, Councillor L Aubrey-Cosslett, Councillor B James, Councillor A Phillips, Councillor D Phillips 
& Mr C Hendy Parish Council Clerk 
Also present; Councillor Jennie Hewitt, Golden Valley North Ward Councillor & four members of the public
Apologies; Golden Valley Police
No declaration of interest made
 
Representation from the public; Mr S Gaze spoke regarding decision made on the variation on the planning conditions on land adjacent to the Chapel, a lot of work had gone into producing Dorstone Neighbourhood Plan, which had been supported by a high percentage of parishioners, the decision disregarded the plan, development on open green space, precedent on materials, scale increased. He queried if the proposed orchard would be planted as the ground was in different ownership to the development.
 
The minutes of meeting June 12th 2019 were approved & signed by the chairman
 
Reports;
     Ward Councillor reported on training she had undertaken, finance, climate emergency, cabinet. Clerk undertook to send information re the suspension of 106 agreement agreed by the previous Herefordshire Council administration.
   Golden Valley Police, monthly report circulated
   Tree Warden Mr C Eglington gave an update on tree warden activities, Herefordshire Tree Warden Network was affiliated to the tree council, black poplar had been planted on the playing field, seeds from Moccas Park had been planted, germination good, young saplings to be planted in the autumn, write to parish council for assistance with location. Two parishioners had recently joined his support team. Clerk requested the need to be notified of any changes in support team for insurance.
 
Planning 
 
Application No; 190604
Site Address:  Land adjacent to The Chapel, Chapel Lane, Dorstone, Herefordshire
Description; Application for variation of condition 2 and removal of conditions 4, 6 and 9 of planning permission 163056/F (Proposed two retirement cottages). To allow changes to design
Planning permission granted.
A copy of the officer’s report had been circulated to councillors
 
Councillors noted the report, which included reference to the recent changes to the National Planning Policy Framework and Neighbourhood Development Plans adopted over two years. They also noted comments made by Mr Gaze.
Councillors agreed to discuss Neighbourhood Plan in September. 
 
Application No; 191485
 
Site Address:  Corner Cottage, Dorstone, Hereford, HR3 6AN 
Description; Propose to take down existing conservatory and rebuild extension and convert existing garage/shed to bedroom and shower room 
 
Planning permission granted
Note the roof on the extension is made of
 
Application No; 180101
Site Address:  Lower Crossway Farm, Dorstone, Hereford, HR3 6AT
Description; Conversion of existing barn to form a one-bedroom dwelling and construction of new vehicular access
 
Planning permission granted
 
Application No; 190890
Site Address:  Court House, Dorstone, Hereford, HR3 6AW
Description; Proposed conversion of a single room to two roomed en-suite accommodation
 
Listed Building Consent granted   
 
Herefordshire Council 
 
Waste analysis project
Earlier this year Herefordshire Council commissioned a compositional analysis of the general rubbish for 250 households and a few selected flat blocks across Herefordshire.  The first phase was completed between Monday 11 and Friday 15 March 2019. The second phase completed between Monday 17 and Friday 21 June 2019.  
Samples were collected anonymously from some households in Dorstone, no specific information will be recorded about any households.
 
Draft mineral and waste consultation results Draft Mineral and Waste (M&W) consultation results, 
The draft plan consultation responses are available on the Herefordshire Council website
 
Polling districts/polling places/polling stations
Herefordshire Council is conducting a review of polling stations and polling places, agreed to consider at September meeting
 
Allowance scheme for parish councillors
Local councils may decide to pay their members a basic allowance, either equally or only to the chairman, any allowances from their own budgets. Local councils may also pay travelling and subsistence expenses, these may be paid at the same level as Herefordshire Council members. Childcare and dependant ’children carers’ allowance could also be extended to and adopted by Parish Council .Councillors resolved not to introduce an allowance scheme.
 
Longtown Neighbourhood Plan Regulation 16 consultation available for councillors to view on the website, no comments made.
 
Finance
Clerks salary £125
Data protection/pay fee Organisations that process personal data are subject to the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. 
Under the Data Protection (Charges and Information) Regulations 2018 (the Regulations) they must also pay an annual data protection fee (the fee), unless they are exempt.
Based on the information we have, we believe that you are now required to pay £40
DFR for hire of room £9
 
Payments authorised
 
Herefordshire Association of Local Councils, suitable dates were discussed to organise training for councillors, clerk to check availability from November.
 
Highways
Resurfacing B4348; Ward councillor has raised with Herefordshire Council
Road verges for wildlife; VOW (Verging on Wild), a volunteer group, seeks to promote roadside biodiversity and to change the road verge management for the benefit of wildlife, in Herefordshire. 
Plantlife a national charity have produced a comprehensive guide to verge management strategies for Highways authorities and County Councils and, increasingly, Parish Councils, to manage their verges to encourage wild flowers and the wildlife they support. VOW are encouraging the adoption of Plantlife’s guidelines and are seeking a policy change at a County level so that all verges in Herefordshire are managed in accordance with the Plantlife guidelines. Balfour Beatty has confirmed that Parish Councils can approach them regarding changes to the frequency and timing of cuts in line with Plantlife’s recommendations. Following a safety assessment they will continue to do the necessary safety cuts in the parish. 
Parishioners’ are requested to highlight any sites that are flower rich, or contain something unusual and might need special management
Agree to include information in DFR newsletter and discuss at September meeting.
 
Information on green routes B4348 Councillor Hewitt had forwarded a proposal from a Mr Graham Bell, a resident of Golden Valley North regarding re designating the 2 B roads through the Golden Valley as green routes. He has, along with his neighbour, been developing much wider proposals for promoting the B4348 and B4352 as Green Routes, where priority is given to making the roads ‘friendly’ for cycling, local residents and green tourism-related traffic. A core part of these proposals is the HGV through-route ban in his document from last year, but also looking at a range of other measures including changes to current speed limits, introduction of cycle lanes, changes to signage and road markings, traffic calming measures, and positive marketing of the Golden Valley as a destination for cycle and green tourism.
Councillors discussed the proposal and resolved whilst the ideas were interesting the practicality of getting adopted, expense and difficulty enforcing they do not support the proposals.
 
Village Green, offer had been made by a parishioner to assist with cutting, Clerk indicated public insurance would be required and permission may have to be sought from Balfour Beatty. Whist councillors were grateful for the offer no cutting to be carried out without permission of Councillor Usher. 
 
Information; Onside Charity volunteers required A local registered charity supporting vulnerable adults now have volunteer opportunities for New Relevant Persons Representative  Project  in Herefordshire, especially in the rural areas
 
Next meeting
 
Councillors considered date of next meeting; Wednesday August 14th or Wednesday September 11th,recent years no meeting has been held in August unless required, eg planning, agreed to vacate this date and hold a meeting on September 11th unless required. 
 
No further business the chairman thanked those who had attended and closed the meeting at 09-30pm.