A Meeting of Dorstone Parish Council was held in Old School Hall Dorstone on Tuesday November 13th 2018 at 7-30pm
Present:, Councillor C Thomas Chairman ,Councillor T Usher,  Councillor C Gethin, Councillor M Hession, Councillor K Meredith, Councillor A Phillips, Councillor D Phillips & Mr C Hendy Parish Council Clerk.
Also present Ward Councillor P Price, PCSO F Witcher (part of meeting) Mr J Howells 
Declaration of interest; Councillor K Meredith, Llanerch-Y-Coed licence application, Councillor Usher, Meadow End Barn information 
No representation from public 
The minutes of meeting October 10th 2018, were approved as a true record and signed by the chairman.
Reports, Councillor Price gave a brief report on the hearing by the planning inspector on the relief road. 
PCSO Witcher gave a brief report on policing in the Golden Valley.
Planning; 
Application adjoining Parish Boundary
Application No: 181804 
Address: Bodcott Farm, Bodcott Lane, Bredwardine, Hereford HR3 6BX
Description: Proposed conversion of dairy and loft to ancillary accommodation.
 
Councillors discussed additional information received & resolved to make no comments on the application.
Planning Decisions
Application No: 183239/F 
Address: Castle Farm, Castle Farm House, Nant Y Bar Road, Dorstone, Hereford.         Description: Proposed erection of a 2 bedroomed holiday let cabin and change of use of land to residential curtilage.
Permission refused
 Application No 113487
Address:  Homleigh, Chapel Lane, Dorstone, Hereford, Herefordshire. HR3 6AP                         Description Proposed works to T1 & T2 Norwegian Spruce - Fell because of excessive shading. T3 T4 and T5 Goat Willow - Pollard for wood and excessive shading of neighbourhood property 
Permission granted
 
For information;
Certificate of Lawfulness
Application no; P183487/V
Address: Glisshire, Dorstone, Hereford, Herefordshire. HR3 6Aw
Description: Erection of a garden shed and construction of a track.
Whilst it was reported that there was concern for the shed and its use the Parish Council are not consulted on Certificate of Lawfulness applications.
 
Councillor Usher left the meeting for the following item.
Meadow End Barn, Concern has been raised to the Parish Council over parking at Meadow End, occasionally vehicles have been parked on the road.  The premises are advertised as holiday let, facilities for 10-12 persons in six bedrooms, either weekly or weekend availability,” good parking in courtyard outside house”.Previously condition on designated parking had been made when the Cow House was changed to business use.  The period outbuilding at the rear has recently been granted planning permission as a holiday let. Councillors resolved for the clerk to clarify with Herefordshire Council planning requirements  
 
Parish Council Summit information, this had been circulated and was available on Herefordshire Council website. Those who attended welcomed information on the demographics of their local population to assist them in making decisions. Some information is available on Herefordshire Council website. Plan to hold the next summit in early 2019.
 
 
Herefordshire Association Local Councils Newsletter, this had been circulated
 
Finance
 
Clerks salary £125
 
Payment authorised
 
Clerk had recently attended NatWest in Hereford to establish if there were only three signatories on the accounts. Account information was produced together with identity as the clerk is not a signatory on the account no information could be given. Clerk was informed a letter of authority was required. Councillors agreed a letter of authority was sent to NatWest allowing the clerk to access information at Hereford Branch.   
 
Highways, 
          Councillor D Phillips gave an update on B4348 & part of the draft submission information. Traffic usage at Poston Mill caravan site had been received, further assistance would be welcome in particular cycle usage. A meeting would be held shortly.
 
 
 
 
Highway Verges
Information had been received from VOW (Verging on Wild). 
A Herefordshire voluntary organisation who support Plantlife's national campaign to manage roadside verges as flower rich habitats for the benefit of wildlife. Their aim is to work with parish councils, local people, Herefordshire Council and its management contractors, including locality stewards, to conserve, restore and improve verges throughout the County.
Within Dorstone parish there is a Shady bank downhill from the junction with Arthurs Stone Lane both sides of the road with a number of species of plants.
Their plan is to recruit local 'verge champions'  for each of the verges that still have important or interesting plant species, ideally with the support of the parish council concerned. Some will need no special management other than monitoring, others will benefit from cutting and raking once a year, perhaps with some initial scrub clearance. 
The long term aim is to seek policy changes in the management of all road verges in the county by Herefordshire Council They are happy to attend a parish meeting to talk to councillors and any other interested parishioners about this initiative, discuss a management plan for your verge, and perhaps consider other sites in the parish that may have potential as RVNRs.
Councillors agreed to request they attend a parish meeting
Winter maintenance Poster, had been circulated and would be displayed on the Parish Council notice board
Shop Association Committee had given permission for the footpath map to be displayed on the car park close to the letter box/grit bin. Clerk to obtain costing
Premise Licence Notification had been received to grant/vary a premises licence at Drovers Rest, Llanerch Y Coed Dorstone. The application sought to:
To add Live Music (Indoors/Outdoors) 12.00 -01.00 Mon-Sun
To Add Late Night Refreshment (Indoors/Outdoors) 12.30-1.00 Mon-Sun
To Vary the licensed times for Recorded Music & Sale/Supply of Alcohol (on & off premises) 12.00-1.00 Mon-Sun
To remove the restriction for Easter to Oct on opening times 
 
Representation could only be given in four specific areas; the Clerk had requested a copy of the current licence.
 
Councillor D Phillips had informed some of the neighbours, Clerk had contacted Clifford PC who had not been notified.
Councillors discussed the application & resolved to make the following representation:
PUBLIC SAFETY Dorstone Parish Council are concerned that granting this variation would increase traffic on local roads which are single tracked in places. 
PREVENTION OF PUBLIC NUISANCE Dorstone Parish Council are concerned about the noise from the live music, both indoors & outdoors, during antisocial hours affecting neighbours. 
PROTECTION OF CHILDREN FROM HARM Dorstone Parish Council are concerned about the supervision of the sale of alcohol. The licence indicates sale of alcohol must be made in person by a member of staff of the premises, Tripadvisor and the applicants own website indicates an honesty bar is currently available 
Herefordshire Council Information received:
Travellers Sites Additional Consultation,  
Travellers Sites Development Plan is currently being examined by a government appointed Planning Inspector. Hearing sessions were held in May 2018 and following these the Inspector issued post hearing advice.  In this advice the Inspector has required the Council to identify additional pitches in order for the plan to be found sound. 
As a result the Council has identified two additional sites that provide potential to meet this additional requirement and we are now seeking views on these sites.  One of the additional sites consultation concerns potential pitches at   Land at Stoney Street, Madley
The consultation starts on Wednesday 24th October and closes at midnight on Wednesday 5 December 2018.
Cabinet update, information circulated, areas covered were;
 
Cabinet decisions - meeting Thursday 18 October 2018; 
Approved the approach to recommissioning of a domestic abuse support service and the outline of a new domestic abuse strategy for Herefordshire, 
Received the outcome report of the recent Ofsted inspection and approved the associated action plan.
Received the annual progress update on the corporate parenting strategy
Approved the Herefordshire Autism Strategy 2019-2022
 
Christmas Waste Collections leaflet circulated, to display on notice board
Changes in Parish Liasion , current post holder is  leaving the Authority on November 15th 2018. The job of Parish Liaison and Rural Services Officer is being amalgamated into a new position of Local Resources and Assets Officer and Philippa Lydford, (Dorstone resident) has been appointed 
One community LGA/Nalc guide has been circulated
Information; Availability of Rural Monthly Newsletter, Rural Business Advisory November 21st at Three Counties Hotel 
AOB, Chairman congratulated Friends of St Faiths Church on their work having the church bells restored & ensuring they had returned to be dedicated at the recent armistice service
Date of next meeting confirmed as Wednesday December 12th 2018
No further business the chairman thanked those who had attended & closed the meeting at 09.15pm