A meeting of Dorstone Parish Council was held in Old School Hall Dorstone on Wednesday October 9th 2019 at 7-30pm
Present; Councillor T Usher, Chairman, Councillor M Hession, Councillor T Arnott, Councillor L Aubrey-Cosslett, Councillor A Phillips, Councillor B James & Mr C Hendy Parish Council Clerk. 
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Apologies, Councillor D Phillips, work commitment, Golden Valley Police
Also present; Councillor Jennie Hewitt, Golden Valley North Ward Councillor, three parishioners
No declarations received
Representation from the public
Christmas Tree; Ms Kay Farrant requested the council’s permission to position two Christmas trees on the village green, trees approx. 5’-6’ in secure tubs, decorated with white lights, which would be illuminated between 3-30pm & 11.00pm, from 1st week of December to the 12th night after Xmas. The residents of the houses on the Belle View site would pay for the electricity this year. All parishioners around the green had been spoken too, with the exception of two who were on holiday.  
Mrs H Goodwin raised concern about some comments made at the last meeting when councillors were informed about the planning consultation for the building adjacent to Barnfields. Mrs Goodwin was concerned councillors could say what they liked and the family had been upset. 
The minutes of meeting September 11th 2019 were approved & signed
Reports, Ward Councillor September report circulated, queries discussed. The application at the Farmstead, Bage had been sent to the planning committee due to the number of objections, Councillor Hewitt suggested consideration on recycling used goods that were still serviceable instead of going to waste, grateful to receive ideas, she had also attended a farm walk on minimum soil till. 
Golden Valley Police monthly report circulated
Planning                                                                                                                        Application number; Planning Consultation P193172/FH
Address; 3 Dore View, Hereford, Herefordshire HR3 6AJ
Description; Proposed erection of a single storey extension to form utility and WC
 
Application had been passed to Councillor Aubrey-Cosslett.
No letters of support or objection received
Councillors noted previous refusal & permission for neighbouring property of similar design
Councillors resolved to support the application
 Application number; Planning consultation P193064/FH
Address; Quarry Farm Dorstone Hereford Herefordshire HR3 6BL
Description; Proposed rear extension to dwelling to form conservatory
Application passed to Councillor A Phillips
No letters of support or objection received
Councillors noted application for prior approval had been refused, exceeds height threshold
 
Councillors resolved to support the application
 
Decisions
Application number Planning Consultation P192376/FH
Site; 4 Dore View, Dorstone, Hereford Herefordshire HR3 6AJ
Description; Development of a single storey rear extension
Permission granted with conditions
      
Application Number; Planning Consultation P192619/O 
Site; Land adjacent to Sycamore House
Description; Construction of a 3-4 bedroom detached dwelling with garage
Permission granted with conditions                                                                                                                         
  
Application Number; P192593/PA
Site; Building at Barnfields, Dorstone Herefordshire
Description; Notification for prior approval for a proposed change of use of an   agricultural (Class C3) and for associated operational development
Prior Approval not required.
The clerk had observed in the officers report the council had been consulted but there was no response. As the consultation letter to the council indicated" this application is for a prior approval determination for a change of use and as such the new legislation does not require you to respond to this communication."  The clerk had sought clarification, reply received “there is no requirement for you to respond as we make an assessment as whether or not it meets the permitted development criteria. Notwithstanding this, we still consult parish councils as they may like to add or share any additional information”
The clerk has suggested the wording needs changing on the consultation letter. 
 
Comments made at the previous meeting were discussed, Councillor Usher indicated that councillors should be able to voice an opinion, on behalf of the council he apologised for any upset caused 

Councillors agreed a template to be used for planning consultations when Councillor visits and the neighbours are not available.
 
At the recent Parish Council summit councils were encouraged to make reference to their Neighbourhood Plan when submitting comments on planning consultations.
 
Highways
B4348 Meeting September 24th report/action
Herefordshire Council were considering putting an application under Local Highway Maintenance Challenge Fund, the B4348 project was considered, due to the depth of the report and the need identified. It has been agreed to submit an application for all the work for the estimated cost of £4.5 million +, total spend around £5million.
The aim is to resurface the road where required, linking up areas which have been resurfaced, along the route from Locks Garage to Cusop.
A request was made to encourage those along the route to write in supporting the resurfacing work, If the bid is successful the fine tuning of the work can be discussed, line markings, tarmac etc. Peterchurch indicated the white line on the resurfaced road has slowed traffic down.
Councillors were very pleased with Herefordshire Council decision, clerk was instructed to write a letter supporting the application, and Councillors were encouraged asking parishioners to consider supporting the application.
 
The diversion signage has been removed
 
The Annual Maintenance Plan 2019-2020 was discussed and completed and councillors resolved this was submitted to Balfour Beatty.
 
Finance
 
Clerks salary £125
 
Payment authorised.
 
Councillor Usher, Councillor Hession, Councillor D Phillips & Mr C Hendy to arrange a meeting to prepare a budget for councillors to consider at the next meeting.
 
Invitations;
a)    Neighbourhood plan meeting November 6th, Councillor Usher, Councillor Aubrey-Cosslett & Councillor D Phillips attending
b)    Public Footpath Officer meeting October 23rd Councillor T Arnott attending.
c)    Smartwater presentation at Peterchurch October 15th
 
Christmas Tree
Councillors considered the request to display two Christmas Trees on the village green and resolved to allow two trees to be erected in secure tubs on the green from the first week of December to the 12th day after Christmas. White lights illuminated between 3-30pm & 11.00pm.
 
Herefordshire Council 
a)    Parish Council Summit, Community Hubs, information circulated
b)    Corporate Plan Consultation, information circulated, also to circulate via DFR weekly newsletter
c)    Herefordshire Official Flag, images circulated, invitation to unveiling November 2nd
d)    Information circulated on Green Spaces Grant,
 
Matters raised to discuss at the next meeting
a)    Speed of traffic through village
b)    Quad bikes & off road bikes Ponty Weston on Sunday mornings
 
Agreed date of next meeting, Wednesday November 13th 2019